PatchLaw

Specialist Employment Solicitors

PatchLaw

Specialist Employment Solicitors

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Patch Law Privacy and Transparency Notice

May 2018

This Policy explains how Patch Law collects and uses personal data. The policy may change from time to time and the up-to-date version will always be available on our website and become immediately effective.

Data Controller
Patch Law is the trading name of Gillian Patch of Station Road Workshops, Station Road, Kingswood, Bristol, BS15 4PJ, who is the data controller. SRA No 572782. Further contact details are available from http://patchlaw.co.uk/wp/contact/.

Purposes of Processing
Your data will be processed in order to provide services under contract to you and others; comply with regulatory and other legal obligations; protect Patch Law against potential claims; and to market Patch Law services to you.

Legal Basis
Your data will be processed on the basis that Patch Law has a legitimate interest in being able to achieve the aims of processing set out above. Where special category data is provided, the provider of the data warrants that they consent to Patch Law processing that data or that they have obtained written consent from the data subject.

Categories of person
The personal data described in this notice may relate to any of the following people – clients and clients’ personnel; third parties with whom we have contact by virtue of providing legal services (e.g. third party payers of invoices and counterparties on a client’s matter); our contacts at our ‘Preferred Firms’ or referrers; professional advisors or others with whom we work in the context of our legal services; our prospective target clients; our contractors and suppliers; those who submit enquiries through our website; and any other visitor to our offices.

Personal Data Held
As a minimum, Patch Law is required to positively identify its clients. This also includes positively identifying a director in the case of a corporate client. In addition, Patch Law holds whatever information is provided to it by its clients and others. This will rarely include special category data.

The personal data you give to us may include
Your name and title; contact information (including telephone number, postal address and email address); photographic identification; the content of any enquiry submitted over our website. In certain circumstances your and others’ signature(s); National Insurance number(s); financial details such as bank account details; and details of any relevant sanctions or similar restrictions. In certain circumstances data relating to health (including disabilities); ethnicity and race; religious beliefs; trade union membership; and other ‘special category personal data’.

Data Sources and how we collect data about you
We may collect and process information about you and your personnel through various means, such as, in the course of carrying out work for you (or your business); via our website (e.g. on our ‘Contact Us’ page or our ‘Initial Advice’ form); by telephone; by email and other electronic correspondence; networking; publicly available sources (e.g. Companies House, Anti-Money Laundering service checks); and through providing our legal services or operating our business.

Failure to Provide Data
If you fail to provide Patch Law with the data required you will not receive services or marketing.

Recipients
Any data provided by a client is treated as confidential to that client and will only be shared with others in so far as is necessary in order to provide the services contracted for by the client, to comply with regulatory and other legal obligations and to protect Patch Law against a potential claim. In order to provide its services, Patch Law relies on the services of certain data processors. These include secure cloud storage for files and emails. In each case, Patch Law ensures that data is processed in compliance with this policy.

Third Countries and Safeguards
Other than where required in order to provide services as required in individual client matters, data is rarely sent to third countries. Where it is, the relevant devices are password protected and equipped with tracking and remote wipe software. The devices are personally accompanied.

Retention Period
Data is held for six years from the end of the relevant matter or for six years where not associated with a particular matter.

Website
Each time you visit our website, we may automatically collect the following information – web usage information (e.g. IP address); browser type and version; time zone setting; operating system and platform. Information about your visit, including the full Uniform Resource Locators (URLs) clickstream to, through and from our website (including date and time); time on page; page response times; download errors; length of visits to certain pages; and page interaction information (such as scrolling, clicks and mouse-overs). However, our website does not use Cookies (small text files that are placed on your computer by websites that you visit).

Google Analytics
We use Google Analytics to identify which pages are being used. This helps us to improve our website in order to tailor it to customer needs. To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.

Data Subject’s Rights
You have the right (subject to client confidentiality) to withdraw consent to the processing of your data, to complain to a supervisory authority regarding the processing of your data (https://ico.org.uk/) and to obtain a copy of the data held on you and to correction of any errors in that data.

Automated Decision Making
None.

Patch Law Privacy and Transparency Notice

May 2018

This Policy explains how Patch Law collects and uses personal data. The policy may change from time to time and the up-to-date version will always be available on our website and become immediately effective.

Data Controller
Patch Law is the trading name of Gillian Patch of Station Road Workshops, Station Road, Kingswood, Bristol, BS15 4PJ, who is the data controller. SRA No 572782. Further contact details are available from http://patchlaw.co.uk/wp/contact/.

Purposes of Processing
Your data will be processed in order to provide services under contract to you and others; comply with regulatory and other legal obligations; protect Patch Law against potential claims; and to market Patch Law services to you.

Legal Basis
Your data will be processed on the basis that Patch Law has a legitimate interest in being able to achieve the aims of processing set out above. Where special category data is provided, the provider of the data warrants that they consent to Patch Law processing that data or that they have obtained written consent from the data subject.

Categories of person
The personal data described in this notice may relate to any of the following people – clients and clients’ personnel; third parties with whom we have contact by virtue of providing legal services (e.g. third party payers of invoices and counterparties on a client’s matter); our contacts at our ‘Preferred Firms’ or referrers; professional advisors or others with whom we work in the context of our legal services; our prospective target clients; our contractors and suppliers; those who submit enquiries through our website; and any other visitor to our offices.

Personal Data Held
As a minimum, Patch Law is required to positively identify its clients. This also includes positively identifying a director in the case of a corporate client. In addition, Patch Law holds whatever information is provided to it by its clients and others. This will rarely include special category data.

The personal data you give to us may include
Your name and title; contact information (including telephone number, postal address and email address); photographic identification; the content of any enquiry submitted over our website. In certain circumstances your and others’ signature(s); National Insurance number(s); financial details such as bank account details; and details of any relevant sanctions or similar restrictions. In certain circumstances data relating to health (including disabilities); ethnicity and race; religious beliefs; trade union membership; and other ‘special category personal data’.

Data Sources and how we collect data about you
We may collect and process information about you and your personnel through various means, such as, in the course of carrying out work for you (or your business); via our website (e.g. on our ‘Contact Us’ page or our ‘Initial Advice’ form); by telephone; by email and other electronic correspondence; networking; publicly available sources (e.g. Companies House, Anti-Money Laundering service checks); and through providing our legal services or operating our business.

Failure to Provide Data
If you fail to provide Patch Law with the data required you will not receive services or marketing.

Recipients
Any data provided by a client is treated as confidential to that client and will only be shared with others in so far as is necessary in order to provide the services contracted for by the client, to comply with regulatory and other legal obligations and to protect Patch Law against a potential claim. In order to provide its services, Patch Law relies on the services of certain data processors. These include secure cloud storage for files and emails. In each case, Patch Law ensures that data is processed in compliance with this policy.

Third Countries and Safeguards
Other than where required in order to provide services as required in individual client matters, data is rarely sent to third countries. Where it is, the relevant devices are password protected and equipped with tracking and remote wipe software. The devices are personally accompanied.

Retention Period
Data is held for six years from the end of the relevant matter or for six years where not associated with a particular matter.

Website
Each time you visit our website, we may automatically collect the following information – web usage information (e.g. IP address); browser type and version; time zone setting; operating system and platform. Information about your visit, including the full Uniform Resource Locators (URLs) clickstream to, through and from our website (including date and time); time on page; page response times; download errors; length of visits to certain pages; and page interaction information (such as scrolling, clicks and mouse-overs). However, our website does not use Cookies (small text files that are placed on your computer by websites that you visit).

Google Analytics
We use Google Analytics to identify which pages are being used. This helps us to improve our website in order to tailor it to customer needs. To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.

Data Subject’s Rights
You have the right (subject to client confidentiality) to withdraw consent to the processing of your data, to complain to a supervisory authority regarding the processing of your data (https://ico.org.uk/) and to obtain a copy of the data held on you and to correction of any errors in that data.

Automated Decision Making
None.